STEM Ambassador Recruitment 2021/22

We now need to check that you have the right to work in the UK. This could be by checking one of the documents in this list – for most of you, this will be your Passport, or if you are an international student, your Biometric Residence Permit card.

Please take a clear, colour photo or scan of your chosen document.

If this is your passport, please take a picture of the page with your photograph and passport details on it.

If we need to see your BRP, please take a picture of both sides of your BRP card.

Once you have taken the photo / scan, please save this on your device – you will need to send this to us later on in the process, once you have completed your other forms.

Next, we need you to complete your SS4 form, which forms your employment contract.

Watch the video below, which details how to complete each section of this form.

Student Ambassadors – you can download your contract form here.

Please complete your SS4 form on your device.

Once you have completed the form, please save your form on your device – you will need to send this to us later on in the process, once you have completed your other forms.

You now need to complete your bank details form, so that we can pay you for any work undertaken as part of this role.

Watch the video below, which details how to complete each section on this form.

You can download your bank details form here.

Please complete your bank details form on your device.

Once you have completed the form, please save your form on your device – you will need to send this to us later on in the process, once you have completed your other forms.

We now need you to complete media permission and contributor release form, if you wish to give us permission to use your image in our outreach and publicity materials, and the resources that you may design and deliver as part of this role.

You can download your media permission form here.

Please complete the form on your device.

Once you have completed the forms, please save your forms on your device – you will need to send this to us later on in the process.

As part of our commitment to safeguarding young people and students who take part in our activities, all our student workers need to have completed an Disclosure and Barring Service check, to check the suitability of those seeking to work for us, in positions of trust. We will provide more guidance about this later in the process (Part 2).

(We understand that you may already have a DBS check as part of another role, however you will require another one for this role - this will come at no cost to you however as we will cover the cost of the check).

Dependent on your intentions for work, we will require a different level of check. We therefore you require to complete a DBS Intention Slip. *Please keep a note of the option you select on the form, as this will need to match with the option you select on your application form.*

Please download and complete your DBS intention form on your device:

You can download this form here.

Once you have completed the form, please save it on your device – you will need to send this to us later on in the process.

It is now time for you to send us your HR paperwork, which includes your:

• Right to Work document(s)
• SS4 form
• Bank details form
• DBS intention slip
• Media permission & contributor release form

In the email, you should also indicate your availability during the weeks commencing Monday 6th December or Monday 13th December for a 5 minute MS Teams call with us to check your Right to Work documents.

Please send the completed documents as attachments (not as links to cloud-based services) to stem@leeds.ac.uk, with the subject line in the format 'HR FORMS - FIRST NAME LAST NAME - ROLE). e.g. HR FORMS - JOE BLOGGS - STUDENT AMBASSADOR.

This will help us swiftly process your forms and is greatly appreciated by the team.

Now that you have sent us your HR paperwork, please move on to Part 2 and complete your online training, and your application for a DBS check.

Please access the training via the video links below. You should do this only after completing part 1 of this process above. If you experience trouble accessing this space, please contact stem@leeds.ac.uk  

As stated above the training modules must be completed by Sunday 2nd January. 

Modules to complete:

On completion of the training above, please submit a declaration of completion via this online form.

Microsoft Teams Area

Once you have completed the induction process you will be given access to a Microsoft Teams Area. his area will be used to advertise work opportunities and keep you informed about any other updates. In this area, you will find the Code of Conduct and the Student Worker Handbook.

There will be a live training session on Wednesday, December 8th, 2021. This will be a compulsory session where we talk about the specifics of the role within STEM.

In the interview outcome email, we asked you to pick one of two times on December 8th or defer your training into the new year (date to be confirmed).

You will receive a further email confirming your training session time and location.

Firstly, we need you to submit an application for a Disclosure and Barring Service (DBS) check. You will not be able to undertake any outreach work with young people until this has been returned and we are satisfied with the outcome.

Please watch the video guide below, which will walk you through completing your DBS application.

To complete your application for a DBS check, please click here to go to the First Advantage Online Disclosures website. From here, click the ‘register’ button in the top right-hand corner. The organisation pin and secret word you will need to register will have been sent to you in an email.

Once you have completed your application for a DBS check, you will need to have your documents verified by a member of the team.

You now need to book a slot call to have your documents verified by a member of the team.

To do this, please email Adam at stem@leeds.ac.uk, with the subject line ‘DBS Verification’ with your availability for the week commencing 13th December. The verification appointment should take no longer than 15 minutes.

Please ensure you have completed your DBS application before your allocated call time, otherwise, we will not be able to verify your documents.

Ahead of your slot please ensure you have:

1. Completed your DBS application before your allocated time, otherwise we will not be able to verify your documents.
2. Emailed clear scans / photos of your documents to Adam at stem@leeds.ac.uk in advance of your allocated time, so we can check they meet the guidelines. Our copies will be deleted in compliance with GDPR, once we have sent your application to First Advantage.
3. You will need to show us ORIGINAL versions of your documents listed in your application, so please have this with you during the slot you book.

If you have not yet arranged this, please do so as soon as possible by emailing stem@leeds.ac.uk.

Designated members of the team will be able to review the outcome of your DBS check and your certificate will be sent to the address you listed as your current address.  Please keep this safe, should you be asked to present it during your employment.